Newsletter - April 2013

Spring has Sprung at Infoshred!

Happy Spring!  Spring is usually associated with regrowth and renewal. At Infoshred it is a time associated with spring cleaning and tax time. During this time of year folks are cleaning out their documents and trying to lighten the load of all those records stuffed in our storage spaces and file drawers. We are always happy to help with your special project whether you need to remove extra boxes or request extra bins to purge into. We appreciate your business and as always please call on us if we can provide assistance.

Happy Spring!

Spring Cleaning? Control that File Pile.
While finishing up year-end business why not do some office spring cleaning. Eliminate paperwork piles that leave can documents vulnerable. Here are some basic organizational tips:

A. Touch each piece of paper just once! No setting it aside in a
“to deal with it later” pile.
B. Designate it for one of 3 places:
1. trash/recycling/shredder or shred container depending on the confidentiality of the paper
2. file immediately where it belongs
3. if possible assign to a co-worker to work on and immediately give it to that person along with instructions

Helping Hands At Infoshred, we pride ourselves in giving back to the community...
Since 1884, The Open Hearth’s primary goal is to help homeless men enhance their capacity for self-help, self-respect, and dignity, and to achieve their full potential as responsible citizens of Greater Hartford and Connecticut. So when the Open Hearth needed to shred 2,811 pounds of material, Infoshred provided those services gratis. We feel that the Open Hearth can take the funds that they would have used for shredding and put them towards much needed services. We take pride that we can be a very small part in facilitating this program. Learn more at   Helping Hands
Infoshred’s Business Development Manager, Diane White with The Open Hearth’s Director of Operations, Fred Faulkner



Tips for protecting yourself from identity theft...
Tips to keep your company out the headlines!
Don’t let your company make the news with an inadvertent data breach, read an example story from NBC. Here are 5 tips to keep you out of the headlines:
1. Limit Personnel Access. The area where critical paper documents are stored must be secure on a number of levels.
2. Staff Training. Make sure everyone on staff is aware of all office policies regarding document handling.
3. Invest in Paper-Saving Technology. Documents should also be as safe as possible from elements like fire and water.
4. Consider Moving Records Storage Off-Site. If you lack space or resources to employ good security measures, store documents off-site.
5. Securely Destroy Unnecessary Documents. After a document’s lifecycle has run its course, make sure it is immediately and properly destroyed.

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