Some Very Important Reasons to Store your Records at an Off-Site Records Storage Facility
With all the added responsibilities and concerns of running a business during the Covid-19 Pandemic, it can be challenging to find time to manage your confidential records. Let’s review the top reasons to store your business records offsite.
Security: Few companies have the proper security protocols to keep their sensitive information truly secure. Without proper locks, cameras and official security protocols, confidential company information can be easily accessed by unauthorized employees. By storing your records in a professional Records Storage center like Infoshred, your documents will be properly safeguarded by trained professionals who follow a strict chain of command. Your pre-approved company representatives will be the only people authorized to request your documents.
Cost Savings: It is much cheaper per square foot to store your documents at a Infoshred vs. at your office, commercial facility or at a storage unit. You only pay for what you store and when you destroy records that are past the required hold date, your costs are reduced.
Space Savings: Storing boxes on site at your location takes up valuable real-estate and creates clutter. It’s hard to keep track of which boxes contain what and boxes piled to the ceiling create a hazard for employees.
Disaster Recovery: Storing your records in a professional Records Center like Infoshred protects them from damage due to Fire, Water and Natural Disaster. In the event of an emergency, your records are available 24/7/365
Compliance: The following laws levy non-compliance penalties against companies that fail to protect consumer and patient privacy:
- Health Insurance Portability and Accountability Act (HIPAA)
- Sarbanes-Oxley Act (SOXA)
- Fair and Accurate Credit Transaction Act (FACTA)
- Gramm-Leach-Bliley Act (GLBA)
- California Consumer Privacy Act (CCPA)
When you invest in an offsite records storage service, your documents are stored safely in compliance with state and federal regulations.