Its Almost 2023 – Schedule a Year-End Purge!
Reviewing your company’s document processes, including retention and destruction policies, is an excellent idea as we approach the New Year. It’s usual to relax on shredding rules at this hectic time of year, keeping outdated, useless, and undesired documents for a later time. If your firm does not regularly shred its documents with the help of a shredding service, it is possible that you have a lot of documents lying around that could be dangerous for your business.
If you don’t shred your documents on a regularly scheduled basis, now is an excellent opportunity to arrange a pick-up so you may get rid of any extra material that might be a liability for your company. Getting rid of old and unnecessary documents can have numerous advantages for firms of all sizes, including:
- Minimizing the danger of security breaches
- Your company’s security is put at risk if you keep old documents piled up at your workplace. Even the tiniest amount of information on a document may be just enough for identity thieves to obtain your personal information.
- Minimizing clutter
- You probably have a lot of paperwork lying around if you haven’t worked with a shredding and destruction business. A year-end purge can minimize clutter in your workstation, regardless of whether you have a file room or are stacking files with tons of paper.
- Ensuring adherence to federal and state regulations
- To safeguard your firm from costly fines and responsibility, it’s essential to maintain compliance with local, state, and federal standards. Purging your records at the end of the year makes it simpler to comply with regulations for document retention and preserve the personally identifiable information of your clients, suppliers, and employees.
- Lowering the risk of fire
- Large amounts of unnecessary documentation kept on hand can pose a fire risk.
Most people keep a ton of documentation, including tax returns and bill stubs. After the filing cabinets are full, you might begin creating stacks of paper and files in closets, on the floor, and on your desk. That is a good sign its time to get ready for a shredding clean out.
At the end of the year, organizing your filing cabinet is typically a major task: think about requesting a secured shred box. As a document expires throughout the year, take it out of the filing cabinet and put it in the lockable shredding box. You can also place junk mail and other papers that contain your address and other personal information in the shred box. This will make subsequent year-end paper purges less work for you.
When the documents are destroyed, they are collected in a bale with other documents and delivered to a recycling facility. By doing this, you’ll both minimize the amount of paper in your office and have a positive impact on the environment.
Request an estimate on our website or by calling 860-627-5800 to learn more. Our experts will ask you a few questions to better understand your requirements, after which they will tell you exactly what to expect from start to finish, including the cost.