Newsletter – April 2014
Finally! The warm weather is here and we can start to see the growth and renewal springtime has to offer. This spring the launch of our new website is something that is sprouting up at Infoshred. Check out our new look at infoshred.com.
We are always happy to hear feedback from our customers. In the months to come we will be adding new site information and functionality. What would you like to see? Contact us today!
4 Disadvantages of self-storing your files on-site
Storing company files in-house or in a nearby space seems convenient and cost effective but it can lead to a number of record management disasters. Here is a list of complications to consider:
- Poor Conditions
Basements in particular are prone to dampness that can lead to mold. Not only does this endanger your archives, but it also makes document retrieval an unpleasant experience for you and your employees. Basements are more likely to experience flooding due to the fact that they are located underground, often next to piping. If your local storage facility is only visited occasionally it could take weeks for anyone to even realize that physical damage has occurred.
- Limited Space
By keeping your company’s files inside the office you are using up valuable office space – actual real estate – which could be used to increase employee productivity by creating a better working environment.
- Inefficient Technology
Most offices don’t have the means to monitor who has access to files or even have a suitable indexing system. If this is the case, confidential information could be easily distributed into the wrong hands. Furthermore, most employees do not possess archiving expertise, putting documents at the risk of human error.
- Legal Compliance
There are legal complications to consider when storing files locally such as the HIPAA privacy laws, Red Flag Rules for identity theft and other state regulations. With Infoshred’s archiving and storage you can be assured that your files will be safely stored and properly recorded in compliance with all privacy laws.
Don’t risk tossing old electronics, computers and media storage devices into the trash!
Infoshred offers complete, secure destruction of all computer and electronic media equipment. Contact us to learn more about our electronics destruction services.